High Tech Tools That Boost Transcription Efficiency

The process of transcribing audio files into text has become an important service in today’s information driven world. Many companies and individuals seek transcription services these days. But, with time constraints and deadlines to meet, most people in need of important transcripts know all too well that time saved is money earned. This is the reason why more and more transcriptionists are taking advantage of high tech tools to improve productivity.

The latest tools that reduce the time it takes to transcribe text not only benefit transcriptionists, but also their clients. If you are in need of these services, typists work for a reliable audio typing firm can deliver transcripts in a short period, thereby saving you time and money. Some of the tools that they use have proved to cut production time by almost one half. Imagine long dictations and other audio content being transcribed in a fraction of the time it would take an average transcriptionist to complete. How can this be achieved? Well, here are some of the high tech tools that transcriptionists are using today in order to remain competitive and meet client demands.

Word Expanders

Word expanders can significantly increase typing speed. These programs allow transcriptionists to store some commonly used words or phrases in the word processing software. This allows the typing software to automatically type common words, phrases or even entire paragraphs after the typist enters a few strings.

Beside text expansion capabilities, most word expanders come with editors that have spelling and grammar checking features. Thanks to such functions, audio typists that perform manual transcriptions are able to work efficiently and accurately.

Speech Recognition Software

Automated speech recognition programs are some of the most innovative transcription tools ever invented. These tools capture audio recordings or dictations without requiring the need for manual typing.  Thanks to these applications, transcriptionists can reduce the cycle of listening to dictations, compiling transcripts, reviewing and editing the final document. Simply put, the support staff only proofreads automatically produced transcripts instead of keying everything from scratch.

Voice audio recognition programs work using an in-built database of words. When capturing sound waves, the software types the most relevant matches from its list of words.  This allows transcription assistants to simply open the audio file, listen and make corrections as the text is typed on screen.  Over time, edits made during any transcription session improves the voice profile of audio recognition software, thus making it more accurate. Below are some of the benefits gained from outsourcing transcription services from agencies that use voice recognition technology.

Increased Profitability

Audio typing firms that deploy speech solutions boost productivity and reduce the need for support staff. You only pay for those services when the need arises. This in turn allows you to minimize workforce expenses while at the same time allowing current employees to focus on tasks that are more productive.

Speed up Transcript creation Time

Voice recognition software helps to streamline the transcription process. These programs turn the process of listening and typing into a one-voice command. In addition, most dictations proceed faster than how a human can type, thus increasing turnaround time for draft transcripts.

It is important to note that not all audio typing agencies make use of these tools. If you are looking for an efficient transcription services, it may be wise to ask about some of the techniques or tools your provider uses.

Richard Ferguson is a writer and blogger in the audio typing field. He has been devolving content in this niche for more than 5 years. If you want to take advantage of an efficient transcription agency, Richard suggests you click here.