10 Tips to Follow for Writing an Effective Company Profile

For a business or a brand to be successful and to attract more customers, they have to work hard on developing a really good marketing strategy. They would need to reach out to the masses and let them know who they are, what they do, and how they function. For consumers, transparency is a key factor and thus, the company should make sure to give out as many details as possible without disclosing any classified information. Besides the customers, clients, investors and also stakeholders require a thorough description of the working of the company before they engage in any kind of business or financial transactions.

What plays a huge role in creating an image of the company or brand in the minds of the clients, investors, stakeholders and the public, in general, is the company profile. A company profile is essentially a document that lays out the information pertaining to the company’s business, its commercial activities, and its establishment. Whether you own a small and fairly recently established business or one which has been around for years and has expanded exponentially, you would need to have a company profile. It should include details regarding the date it was founded, who owns it, the board of directors, investors and shareholders, the company’s activities, any partnership, the services offered or the goods manufactured, its goals, achievements, and awards, etc.

Since the company profile plays such a vital role in developing relationships between the company and its customers, investors, shareholders and the general public, it is quite necessary that the profile is created with extreme caution and to avoid any inaccuracies or inadequacies, it is best to hire a content writing company in India. Here are 10 tips which must be followed to create an effective company profile:

Organize Everything that Needs to be Written: Before you actually begin writing your company profile, you need to have a clear idea of what you wish to include in it. It is basically a document that describes your business or brand, and it is important that you do not forget to include all the relevant information pertaining to it. What you write or do not write could make a huge difference in how others view your company. Make a list of everything that you wish to include in it and then execute it.

Decide on a Style: Just because it is a formal document that cites details about your company does not mean you can’t get creative with it. The company profile will be posted online and should be able to impress and attract people. To make it more interesting, do more than just mention the information under different headers. Use graphs and images to represent different data, highlight or embolden the key points, and change the font sizes. However, make sure to structure it according to the kind of company you have.

Use Simple Language: The company profile serves as a means of letting the public and business partners know about your brand or company, and thus it does not need to be too complicated. Use language, which is simple and would help potential clients, investors, shareholders and customers understand the basic motive behind setting up the business and its key activities. Writing the profile using extremely legal or technical language will only confuse the people.

Do not Mention any Confidential Information: In order to create an effective company profile, there are certain key points which need to be included, irrespective of the kind of business you run; such as the name of the owners, board of directors, investors, business partners, etc, services offered and products manufactured, etc. However, you must take care to not reveal any confidential information such as marketing or advertising strategies, details of suppliers or buyers, financial transactions, etc. Meet to company proprietor and also get HR help for more information.

Be Clear About What Must be Included: Since the profile plays a key role in forming an image of the business or brand, transparency becomes highly important. You must not forget to include the following information:

  • The company name and address
  • The owners’ name
  • Stakeholders and investors’ names
  • Products and services offered
  • Mention your partners
  • Whether it’s a private or public enterprise
  • The company’s goals and intentions
  • Awards and achievements
  • Why and how it was established etc

Keep the Content in Active Voice: In order to send out a clear and loud message about your company’s intentions and its functioning, make sure to write everything in active voice and not passive voice. Not only that, sometimes, passive voice can become slightly complicated, and that increases the chances of errors.

Keep Things Precise: It is a public document, and how it is constructed will directly impact the company’s reputation. The profile enables the people to get the basic idea behind your company and thus, you should avoid straying or adding additional content. Ensure that you only include the information which is necessary and do not end up writing long paragraphs explaining the points. Structure your points in a way that is easy to comprehend and give out a clear message, so you don’t need to explain it further.

Do Not Lie: It may seem tempting to lie a little on the company profile to help improve your reputation, but that could prove to be detrimental to your business in the long run. Inconsistencies in what was written on the profile and how the company actually functions could lead to clients, customers and partners being discouraged from engaging in any business activities.

Proofreading is Key: Again, the company profile will determine how everyone views your brand, and thus, it must be free of any errors, grammatical, or factual. In case the company profile is posted and is found to have incorrect content, it creates a negative image of the company. Go over the profile time and again and correct everything. There are many company profile writing services to help you with that.

Hire a Service: To make sure that the company profile turns out perfectly and manages to create an impact, it is best to hire a company profile writing service to help with the process. They would know exactly what to include in it, how to structure it, and what language to use. If you cannot seem to find a profile writing service, any content writing company in Delhi would work as well.

As mentioned multiple times, a company profile is an important means of advertising and marketing, and thus, it should be written with the utmost care and precision.

About the Author

Professional software, app developer and content writer