Having an efficient office is more than just saving time; it’s saving money.
When things are done in a less efficient way, your company is paying for people to do something ineffectively in a way that can be avoided.
It takes a concerted effort to make sure that your office is working efficiently, but it pays off in the long run.
Save Paper and Go Digital
If your company has been in business for a few years, chances are you have a great deal of your office space filled with filing cabinets containing files that no one has looked at since they were first created years ago.
In today’s business world, that space can be used for something more important and those files can be transferred to a digital archive.
The computer age will allow you to back up all those files into minimal storage space on a hard drive or server and you can feel free to get rid of hard copies to documents even before their retention schedule has passed.
Energy Saving Measures
Being more energy efficient is a growing trend in today’s business world and it could be a great way to cut costs and reduce your carbon footprint.
Old office equipment tends to be less efficient than newer ones, so consider replacing any printers or copiers that are older for newer ones with Energy Saver certification stickers.
One thing that people don’t consider when trying to save energy is the use of lights.
In a larger office, this can account for a lot of the energy you use, so consider installing motion sensor switches.
In case your workers accidentally leave the lights in their office on, the switches will turn off the lights after a certain amount of time.
An On-Site Server Room
A lot of companies do not host their own on-site server, preferring to work with a third party’s server system.
While it is one way to do things, having your server at the office has many benefits.
For one, you do not have to deal with issues of high traffic slow downs and dealing with customer service representatives.
These days, data center design can also be quite unobtrusive and efficiently take up space.
Raised access flooring allows all the wires that comes with hosting a server underneath the floor, allowing the server room to look more organized and safer for your IT department to service the servers.
Keep Morale Up
It’s no secret that happy workers make efficient workers. Do your part to make sure that your employees’ spirits remain high.
While it should be business first, there is nothing that says that an office can’t be fun.
Celebrations go a long way, so whether or not you are throwing a party for someone’s birthday, a holiday, or reaching a team goal, taking the time out to appreciate the human side of your office can do wonders for your employees’ drive to work hard.
Efficiency can yield higher bottom lines and, in business, money is an important outcome.
Taking certain measures to make sure your office is running efficiently can mean the difference between being successful and going under.
License: Creative Commons
By Sammy S, a self-employed blogger with a part time office job, trying to make the most work efficient environment at both locations.